Organizing data in a report : Hiding and displaying report elements : Suppressing duplicate values : Avoiding repeated values in a column

Avoiding repeated values in a column

In the report shown in Figure 4-18, the Location column shows the city name each time the name occurs.

Figure 4-18  Duplicate values in columns

As Figure 4-19 shows, the report appears neater and more organized when duplicate values are not repeated.

Using Interactive Viewer, you can suppress consecutive occurrences of duplicate values. In the Location column in Figure 4-19, the Boston value is suppressed in the second, third, fourth, and fifth rows. If Boston occurs again after the listing for NYC, that occurrence of Boston is visible and subsequent consecutive occurrences are suppressed. The values must be exact duplicates to be suppressed.

Figure 4-19  A report suppressing duplicate values

If a column extends across multiple pages, the first row on each page displays a value, even if duplicate values are suppressed for that column.

How to suppress duplicate values in a column

Select the column containing duplicate values. From the right-arrow menu choose ColumnDo Not Repeat Values.

How to show hidden duplicate values in a column

Select a column that does not repeat duplicate values. From the right-arrow menu, choose ColumnRepeat Values.