Organizing data in a report : Hiding and displaying report elements : Suppressing duplicate values : Avoiding repeated values in a group

Avoiding repeated values in a group

The example report in Figure 4-20 displays the values for Customer Number, E-mail, and Credit Limit multiple times for the same customer. By moving the data row values to the group header, you limit the appearance of these fields of data so that they only appear once.

Figure 4-20  A report displaying duplicate values in a group

How to suppress duplicate values in a grouped column

1  
Select the column with the duplicate values. From the right-arrow menu choose ColumnMove to Group Header.
2  
On Move to Group Header as shown in Figure 4-21, select the group to which you want to move the data values, if the report contains more than one group.

Figure 4-21  Selecting a group header
Repeat this step for each report column for which you want to move data rows to the group header. Choose OK. The value from the first data row in each group appears in each group header. The Credit Limit, E-mail, and Customer Number columns display a single data row for each Customer Name group header as shown in Figure 4-22.

Figure 4-22  Displaying a report showing suppressed duplicate values